Requirements for Certification

You must be a member of the Association to receive certification. To become a member you must:

  1. Be employed in a Public Administrator’s, Public Guardian’s, or Public Conservator’s office in one of the 58 counties and
  2. Have written approval of the Principal member of the Association or his or her designee

Requirements that California Public Administrators, Guardians and Conservators be certified by the Association fall under the following statutes:

Public Guardians…
Effective January 1, 2008
Probate Code Section 2923

Public Conservators…
Effective January 1, 2010
Probate Code Section 1456.2

Public Administrators…
Effective January 1, 2010
Probate Code Section 7605

Criteria for certification, eligibility and standards for training are defined in the Association’s Standards & Certification Policy document.

Eligibility For Certification By The Association 

  1. Member in good standing of the Association (payment of County fee as well as current in individual membership dues for all years covered under certification)
  2. Forty (40) credit hours of continuing education every 4 years. The training must be given by a provider, which has been approved by the Association.
  3. Training attendance verification documentation and credit fees must be provided to the Association within 90 days of the date of the training

Historical Exemption: If a member had less than 30 credit hours of training and a “Certificate of Completion” had not been obtained by June 30, 2007 or 2008 (based on the implementation of California legislation requiring certification by the Association), the member had to complete 40 credit hours of training for certification. Any credit hours accumulated within the previous four year period was applied to the 40 credit hours requirement.

Please Note: Certification is based on a fiscal calendar year from July 1 – June 30. For example, if a member completes 40 hours of certification training by November 1, 2016, their certification date will be June 30, 2017.

Penalties for Non-compliance

If a member does not meet the 40 hour requirement in 4 years, they will be noted in the system as non-certified and to be in compliance must by the end of the second four-year period meet 40 hours in the 4 years as well as any additional hours not completed in the prior 4-year certification window.

Additionally, individual memberships that have not been paid for more than 120 days after July 1 will be placed in inactive status and members will be unable to access the Association’s membership portal, sign up for classes or receive credits until payment in full is made.

Example: If a member completes 35 certification hours in a 4-year window, the subsequent 4-year certification window would be the standard 40 hours required as well as the additional 5 hours not completed in the prior certification window. This penalty is cumulative each 4-year cycle.

Transferring Memberships

All memberships are non-transferrable. This can impact our members in a variety of ways including

  • Transferring to Another County or Program: Should a member transfer to another county and/or program they are required to get a new membership within the new county irrelevant of whether they had an active membership with their prior county program. Please Note: The Association does allow all members to transfer their earned credits from one county program to another 
  • Promotions to a New Role: Should a member promote to a new position requiring a change in membership type within their current county (i.e. from a line staff role to supervisor or manager), they are required to pay for the new membership tier irrelevant of whether they had another active membership tier
  • Staff Turnover: Memberships are not transferable from one staff member to another. Any new staff member must apply for a new membership under their own name
Standards & Certification Policy